Once your exam or assignment is ready, it’s time to administer it. For assignments such as papers and presentations, you’ll need to make assignment guidelines and instructions available in plenty of time, and indicate where and when students must submit or present their work.  

For on-paper exams on location, the course examiner is usually required to be present (or reachable in case of questions). The examiner is also responsible for arranging invigilators. For digital exams (online or on location, with or without proctoring) there is usually a bit more preparation required; contact your faculty’s ICTO department for help.

Invigilator protocol

When administering a digital, on-paper or online exam, refer to your faculty’s invigilator protocol, which stipulates how many invigilators you need, who is authorized to invigilate in addition to the examiner, the steps to take at the beginning of the exam, and what to do if you think a student is cheating.  

Extra time or special arrangements

Students with a disability or chronic illness may be entitled to extra time or special arrangements. More information on the available facilities and procedure to follow can be found in your programme’s Teaching and Examination Regulations (OER). 

Practical organization

The practical organization of exams (for instance scheduling, exam paper) differs per faculty. In some faculties there is an exam service that takes care of everything for instructors, while in others, instructors are responsible for organizing everything themselves. Make sure you are aware of the procedure in your faculty in good time.

Frequently Asked Questions

What do I need to arrange for a digital exam on location?

Depending on your faculty, you can discuss this with your programme coordinator (OPC) or ICTO department.

How do I set up a secure online exam (from home)?

When setting up remote (online) assessment, you must take measures to prevent students from working together or cheating. It’s not advisable to assess factual recall remotely, as students can easily look up or share information with each other. Provide clear and specific guidelines and consider having students sign an integrity statement. In addition, you can turn off backtracking, present the questions in random order, or generate a different exam for each individual student using a question bank. Some faculties also use proctoring. Discuss the option with your faculty’s assessment specialist. 

How many examiners must be present during an oral exam?

For oral exams or presentations, there must be a second examiner present; alternatively, you must make a recording. See also the Rules and Guidelines of the Examinations Board of your faculty. 

The Assessment Cycle

Designing		How do I choose a form of assessment that accurately measures my learning outcomes?
The previous step: Constructing		How do I construct effective questions and assignments?
Administering		What should I keep in mind while administering an exam?
The next step: Grading		How can make sure my grading is efficient and reliable?
Analyzing		How do I evaluate and improve assessment quality after the fact?
Reporting		What should I keep in mind when returning grades and feedback?
Evaluating		How do I improve my assessment next year?